Facilities Co-ordinator

Operations Department

Job Purpose

The main purpose of the job is to ensure effective, efficient, and timely completion of all projects and the day-to-day running of the operations of the organization while working closely within a multidisciplinary team.



Key Performance Areas

  • Performance management of supervisors 
  • Training and development of staff (approx. 16 staff members)
  • Occupational Health and safety  
  • SLA management of outsourced services
    • Security
    • Fencing 
    • Pest control
    • Cleaning 
  • Management of water, electricity and consumables  
  • Expense management 
  • Risk management 
  • Physical asset management 
  • Project management of capital /maintenance projects
  • Information management
  • Systems design and implementation 
  • Inventory control relating to consumables, tools and assets



  • Interpersonal, relationship-building and networking skills;
  • Procurement and negotiation skills;
  • The ability to multi-task and prioritise your workload;
  • Time management skills;
  • Project management skills;
  • Research skills and the ability to draw information from various sources, including people;
  • Clear and concise writing skills and the ability to handle long and complex documents;
  • Teamwork skills and the ability to lead and motivate others;
  • IT skills;
  • A practical, flexible and innovative approach to work.
  • Labour relations – Leave administration, disciplinary processes etc.
  • Technical – Maintenance.
  • Inventory control.
  • Health and safety qualifications.
  • Grounds management experience.
  • Reporting skills.
  • Vehicle and transport management experience.
  • Workman’s Compensation Act
  • Understanding of OHASA
  • Administration of WCA claims in conjunction with HR
  • Disposal assessment and facilitation thereof within organisational systems for all redundant equipment and damaged clothing



  • Monthly Reports with statistical information
  • Daily and Weekly written and verbal information referring to facilities regarding issues, concerns and completion of projects/tasks, etc.
  • Development Monitoring and implementation of policies, procedures, compliance and other relevant procedures as per legislative requirements.



  • Understand the importance of quality in relation to every day work
  • Participate in correct measures to ensure that the service is provided at high quality
  • Uphold the vision, mission and values of the Home.
  • Ethical compliance and professional practice.
  • Monitor evaluate and coordinate provision timeously to ensure that the organization is safe, effective, efficient, and patient -centered.
  • Facilitate communication to all stakeholders to ensure that compliance and awareness.
  • To monitor records and administrative tasks to evaluate if it is up to date and meet the standards of the organization in line with professional guidelines and requirements.



  • Implement effective strategies for control, and evaluate and report on the standards of service delivery and make recommendations.
  • Take responsibility for the effectiveness of service delivery.



  • Demonstrate effective communication with direct manager, supervisors and other team members.
  • Work as part of the multidisciplinary team to ensure good overall operational care.
  • To be able to work with and have an understanding of diversity in order to work and communicate with persons of diverse backgrounds.
  • Able to plan and organize own work and mentor personnel to ensure proper operational outputs.
  • Display and create awareness of values mission and vision of the organization in conduct and engagements.
  • Ability to form sound interpersonal relations internally and externally.
  • Confidentiality adherence; POPIA


  • Degree or Diploma in Facilities Management/Health and Safety
  • Understanding of scope of practice of discipline categories according to job description.
  • Understanding of legislation and ethical requirements and how these impacts on service delivery.
  • To be technically sound /knowledgeable to be able to judge and facilitate appropriate service delivery.
  • Have excellent written and verbal communication skills
  • Problem solving skills, critical thinking and ability to multi-task
  • Compassionate
  • Teamwork skills
  • Computer literacy MS Excel; MS Office; MS PowerPoint

Required Experience

  • At least 10 years’ experience in a Facilities/Health and Safety role, in a similar environment or health care setting.
  • Experience dealing with children an added advantage.
  • Computer literacy


Personality, Attributes, Skills and Abilities

  • Driver’s Licence. (Code 10/PDP an added advantage).
  • Work both independently and as an active team member.
  • Excellent interpersonal, oral, and written communication skills.
  • Proficiency in English and Afrikaans. Proficiency in isiXhosa an added advantage.
  • Maturity and sensitivity to cultural and individual differences.
  • Maintain professional demeanour while exercising judgment and discretion in work.
  • Must be able to work well with children.
  • Must be energetic
  • Must demonstrate initiative
  • Commitment to the mission, values and goals of the organisation.
  • Ability to relate to and willingness to engage in fun, sporting and creative activities with children and youth. 
  • Good administration, report writing.
  • Flexibility
  • Clear criminal record



  • Closing date for all applications is Friday, 31 May 2024
  • Interviewing of shortlisted candidates will take place soon after closing date
  • Relocation costs will NOT be covered by the employer
  • Reference checks will be conducted
  • The employer reserves the right to not appoint
  • Candidates must be able to commence employment as soon as is reasonably possible

Please email your CV, with certificates, and a 1-page motivational cover letter by Friday, 31 May 2024 to recruitment@stjosephsipc.org.za