Facilities Manager

Job Purpose

As the Facilities Manager, your primary responsibility is to ensure the smooth and effective functioning of all operational aspects of SJIPC. Working closely with a dynamic multidisciplinary team, you will oversee projects, manage day-to-day operations, and uphold the highest standards of safety and compliance.

JOB PURPOSE

Key Responsibilities

• Supervise and train a team of approximately 16 staff members, ensuring their performance meets organizational standards.
• Implement and oversee occupational health and safety protocols to maintain a secure environment for staff, patients, and visitors.
• Manage SLAs with external service providers for security, fencing, pest control, and cleaning services.
• Maintain control over utilities and consumables, optimizing resource usage and managing expenses effectively.
• Mitigate risks and ensure compliance with relevant regulations through thorough risk management practices.
• Oversee physical asset management and coordinate capital and maintenance projects.
• Design and implement efficient systems to streamline operations and enhance productivity.
• Maintain inventory control for consumables, tools, and assets, always ensuring adequate supply levels.

CORE COMPETENCIES 

• Strong interpersonal skills for effective relationship-building and networking.
• Proficient in procurement and negotiation tactics.
• Exceptional multitasking and prioritization abilities.
• Skilled in project management and research methodologies.
• Clear and concise written and verbal communication skills.
• Team leadership and motivation capabilities.
• Proficiency in IT systems.
• Flexible and innovative approach to problem-solving.

ADMINISTRATIVE FUNCTION

• Compile monthly reports with statistical data.
• Provide regular written and verbal updates on facility issues, concerns, and project statuses.
• Monitor and implement policies and procedures to ensure compliance with legislative requirements.

SERVICES QUALITY AND COMPLIANCE

• Uphold high-quality service standards and ethical compliance.
• Monitor, evaluate, and coordinate service provision to ensure safety, effectiveness, and patient-centered care.
• Facilitate communication with stakeholders to promote compliance and awareness.
• Maintain up-to-date records and administrative tasks in accordance with organizational standards.

STRATEGIC ROLE AND FUNCTION

• Develop and implement effective strategies to control and evaluate service delivery standards.
• Take ownership of service delivery effectiveness and provide recommendations for improvement.

BEHAVIORAL COMPETENCIES

• Effective communication with colleagues and stakeholders.
• Collaboration within multidisciplinary teams.
• Respect for diversity and ability to work with individuals from varied backgrounds.
• Efficient planning and organization skills.
• Alignment with organizational values, mission, and vision.
• Strong interpersonal relations internally and externally.
• Adherence to confidentiality and privacy regulations.

Qualifications

• Degree or Diploma in Facilities Management/Health and Safety.
• Thorough understanding of relevant legislation and ethical requirements.
• Technical proficiency for assessing and facilitating service delivery.
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and critical thinking skills.
• Compassionate and team-oriented approach.
• Proficiency in MS Excel, MS Office, and MS PowerPoint.

Required Experience

• Minimum of 10 years’ experience in Facilities/Health and Safety roles, preferably in a healthcare or similar environment.
• Experience working with children is advantageous.
• Computer literacy is essential

Personality, Attributes, Skills and Abilities

• Valid Driver’s License (Code 10/PDP an advantage).
• Ability to work independently and as part of a team.
• Excellent communication skills in English and Afrikaans; isiXhosa proficiency is advantageous.
• Cultural sensitivity and professionalism.
• Ability to engage with and work effectively with children.
• Energetic and proactive with a commitment to organizational goals.
• Willingness to participate in recreational activities with children and youth.
• Strong administration and report writing skills.
• Flexibility and adaptability.
• Clear criminal record.

PLEASE NOTE:

• Application deadline: Monday, 30 September 2024.
• Shortlisted candidates will be contacted for interviews shortly after the closing date.
• Relocation costs will not be covered.
• Reference checks will be conducted.
• The employer reserves the right to make no appointment.
• Candidates must be available to start employment promptly.

Please submit your CV, certificates, and a 1-page motivational cover letter to recruitment@stjosephsipc.org.za by Saturday, 30 September 2024.